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Academic Forms

Below are academic forms according to a suggested timeline for each degree. The following steps for each are Graduate School requirements for completing your degree. Your program may have additional requirements.

Complete and submit all forms and requests to your program coordinator for review. The program coordinator will get the signature of the Director of Graduate Studies (DGS) and submit the forms to the Graduate School.

 

Step Deadline Approvals

1. 

Complete Coursework. Check with your program regarding transfer credit and independent study policies.
Transfer credit worksheet
Request for graduate credit
Request for independent study
Permission to audit

 

Adviser
Instructor

DGS

2.

Submit intent to graduate.
Summer 2017
Fall 2017

Summer graduate:
May 17, 2017
June 16, 2017
July 28, 2017

Fall graduate:
October 20, 2017

DGS

3.

Prepare thesis according to the Thesis and Dissertation Guidelines.

   

4.

Schedule an appointment to review thesis format.

Prior to uploading on ETD site

Liz Leis
liz.leis@vanderbilt.edu
or
Linda Harris
linda.harris@vanderbilt.edu

5.

Submit signed title page and abstract to the Graduate School, along with Completion of Master's Thesis form.

Summer graduate:
5 days prior to graduation date

Fall graduate:
5 days prior to graduation date

Liz Leis
liz.leis@vanderbilt.edu
or
Linda Harris
linda.harris@vanderbilt.edu

6.

Upload final thesis to ETD site (Electronic Theses & Dissertations).  

SPECIAL NOTE RE: FINAL COPY OF THESIS AND DISSERTATION:  When a thesis or dissertation is approved by committee members, and the format has been reviewed by the Graduate School, this becomes the “final copy.” After it has been uploaded to the ETD website and approved, changes cannot be made to this document.

Summer graduate:
5 days prior to graduation date

Fall graduate:
5 days prior to graduation date

Liz Leis
liz.leis@vanderbilt.edu
or
Linda Harris
linda.harris@vanderbilt.edu

 

Step

Deadline

Approvals

1. 

Complete coursework. Check with your program regarding transfer credit and independent study policies.
Transfer credit worksheet
Request for graduate credit
Request for independent study
Permission to audit

 

Adviser
Instructor

DGS

2. 

Request to appoint PhD committee.
Request to change PhD committee.

At least two weeks prior to exam

DGS

3. 

Request to schedule qualifying exam.
Request to cancel or reschedule qualifying exam.

At least two weeks prior to exam

DGS

4. 

Submit qualifying exam results.

As soon as possible following exam

At least 3 committee members

 

5. 

Submit dissertation proposal, as required by your program.

 

 

6.

Prepare dissertation according to Thesis and Dissertation Guidelines.

 

 

7.

Submit intent to graduate.
Summer 2017
Fall 2017

Summer graduate:
May 17, 2017
June 16, 2017
July 28, 2017

Fall graduate:
October 20, 2017

DGS

8.

Submit completed dissertation to PhD committee.

At least two weeks prior to defense

Committee members

9.

Request to schedule dissertation defense.  (Take copy of title page  and  abstract  to defense to get signatures.)
Request to cancel or reschedule dissertation defense.

At least two weeks prior to defense

 


10.

Schedule an appointment to review dissertation format

Prior to uploading on ETD site

Liz Leis
liz.leis@vanderbilt.edu
or
Linda Harris
linda.harris@vanderbilt.edu

11. 

Submit dissertation defense results to the Graduate School.

As soon as possible following defense

DGS

12.

Make final content revisions to dissertation, as requested by the committee.

Prior to uploading on ETD site

Committee and/or Chair

13.

Submit signed title page and abstract, along with all other required documents, forms, and fees to the Graduate School.

Summer graduate:
5 days prior to graduation date

Fall graduate:
5 days prior to graduation date

Committee Chair

14.

Upload final dissertation to ETD site (Electronic Theses & Dissertations)

SPECIAL NOTE RE: FINAL COPY OF THESIS AND DISSERTATION: When a thesis or dissertation is approved by committee members, and the format has been reviewed by the Graduate School, this becomes the “final copy.” After it has been uploaded to the ETD website and approved, changes cannot be made to this document.

Summer graduate:
5 days prior to graduation date

Fall graduate:
5 days prior to graduation date

Liz Leis
liz.leis@vanderbilt.edu
or
Linda Harris
linda.harris@vanderbilt.edu