Academic Forms
All academic forms are now processed online. Use the new Graduate School Administration Submissions portal to upload your documents.
Below are academic forms according to a suggested timeline for each degree. The following steps for each are Graduate School requirements for completing your degree. Your program may have additional requirements.
Complete and submit all forms and requests to your program coordinator for review. The program coordinator will get the signature of the Director of Graduate Studies (DGS) and submit the forms to the Graduate School.
- Complete Coursework. Check with your program regarding transfer credit and independent study policies.
- Submit Intent to Graduate OR Intra-Term Graduation Application. All students must submit one or the other.
- Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form to the Registrar's Office through the YES student portal.
- For step-by-step instructions on how to declare intent to graduate, please refer to this Yes User Guide document.
- Contact yes@vanderbilt.edu or 615-343-4306 if you need additional assistance.
- The Graduation Confirmation User Guide provides additional instructions required for graduation.
- Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form to the Registrar's Office through the YES student portal.
- Prepare Thesis according to the Thesis and Dissertation Guidelines.
- Submit signed title page and abstract to the Graduate School, along with the Completion of Master's Degree form signed by your DGS.
- Complete Coursework. Check with your program regarding transfer credit and independent study policies.
- Appoint PhD Committee
- Qualifying Exams
- Submit Intent to Graduate OR Intra-Term Graduation Application. All students must submit one or the other.
- Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form to the Registrar's Office through the YES student portal.
- For step-by-step instructions on how to declare intent to graduate, please refer to this Yes User Guide document.
- Contact yes@vanderbilt.edu or 615-343-4306 if you need additional assistance.
- The Graduation Confirmation User Guide provides additional instructions required for graduation..
- Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form to the Registrar's Office through the YES student portal.
- Prepare Dissertation according to Thesis and Dissertation Guidelines.
- Dissertation Defense and Submission
- Request to schedule dissertation defense
- Take copy of title page and abstract to defense to get signatures
- Request to cancel or reschedule dissertation defense
- Have your adviser or department administrator Submit dissertation defense results securely, to the grad school admissions portal. Please note that these cannot be emailed to our office, due to FERPA. Upload your signed title page and abstract, as administrative files, to your VIREO profile.