With the exception of individual study requests, please submit all academic forms to the Graduate School Administration Submissions Portal. For additional information, check out our Thesis & Dissertation Guidelines and Checklist for Graduation pages. Students can find the link to request Individual Studies on their student landing page in YES.
- Alternative to pdf forms, graduate students can utilize the Doctoral Workflow form to request to:
- Appoint/modify Ph.D. committee
- Schedule/modify qualifying exam
- Schedule/modify dissertation defense
- Extend deadline to Enter Candidacy
- Extend Candidacy
*Please find available User Guides below:
User Guide for Students
User Guide for Directors of Graduate Studies
User Guide for Graduate Program Coordinators and Managers
Master’s Degree
- Coursework. Check with your program regarding transfer credit and individual study policies.
- Transfer credit worksheet
- Request to receive graduate credit for an undergraduate course
- Request for Individual Study – students initiate this process on their student landing page in YES
- Permission to audit
- Request to appoint or change adviser
- Missing grade form for administrators
Submit Intent to Graduate- Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form to the Registrar’s Office through the YES student portal.
- For step-by-step instructions on how to declare intent to graduate, please refer to the Yes User Guide document.
- Contact yes@vanderbilt.edu or 615-343-4306 if you need additional assistance.
- The Graduation Confirmation User Guide provides additional instructions required for graduation.
- Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form to the Registrar’s Office through the YES student portal.
- Prepare Thesis according to the Thesis and Dissertation Guidelines.
- Upload and submit your thesis, along with your signed title page and abstract to the Graduate School.
- Coursework. Check with your program regarding transfer credit and individual study policies.
Ph.D. Program
- Complete Coursework. Check with your program regarding transfer credit and independent study policies.
- Transfer credit worksheet
- Request for graduate credit for an undergraduate course
- Request for Individual Study – students initiate this process on their student landing page in YES
- Permission to audit
- Request to appoint or change adviser
- Missing grade form for administrators
- Appoint Ph.D. Committee
- Qualifying Exams
- Submit Intent to Graduate
- Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form to the Registrar’s Office through the YES student portal.
- For step-by-step instructions on how to declare intent to graduate, please refer to the Yes User Guide document.
- Contact yes@vanderbilt.edu or 615-343-4306 if you need additional assistance.
- The Graduation Confirmation User Guide provides additional instructions required for graduation..
- Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form to the Registrar’s Office through the YES student portal.
- Prepare Dissertation according to Thesis and Dissertation Guidelines.
- Dissertation Defense and Submission
- Request to schedule dissertation defense
- Take copy of the title page and abstract to defense to get signatures
- Request to cancel or reschedule dissertation defense
- Have your adviser or department administrator submit dissertation defense results to the grad school admissions portal. Upload your your dissertation as the primary document and your signed title page and abstract as administrative files to your VIREO profile.
- Complete Coursework. Check with your program regarding transfer credit and independent study policies.