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Postdoctoral Faculty & Staff Administrators

This site is designed to provide information and resources available for faculty and staff administrators who work with Vanderbilt postdoctoral scholars, fellows and trainees.  

Note:  If you have difficulty downloading the documents, please email Denise Malone and indicate which document(s) you need.

Postdoctoral Appointments and Reappointments

Postdoctoral scholars, fellows and trainees (both VU and VUMC) are processed and appointed through the Office of Postdoctoral Affairs (OPA) in the VU Graduate School, upon the approval of an individual school or college. The recruitment and selection of postdoctoral appointees occurs at the individual school or college level in accordance with the procedures and policies in the Appointment and Reappointment Guide for Faculty and Staff Administrators.  All appointments and reappointments are paperless and managed via a secure, web-based system.

Key Points when Managing a Postdoc

  • All postdocs must be appointed to a VU or VUMC academic home department.

  • Postdoctoral appointments are one-year terms and may not exceed the maximum five-year term. This includes total training time at other institutions.

  • Allow ample time to process initial/first appointments. There are several factors that impact the amount of time it can take to process an initial appointment such as if the appointee’s PhD degree has already been conferred and if the appointee requires immigration documents. All appointees require a background check.

  • Retroactive appointments will not be accepted.

  • Clinical residencies/fellowships are considered house staff positions and are not appointed through the OPA.

  • Concerns and Complaints

 

School Point of Contact (SPOC)

All schools and colleges have designated a school point of contact (SPOC) who is responsible for working with their faculty and staff on the appointment/reappointment process. This individual has been trained by OPA and should be your first point of contact. Once a school/college recruits and selects a postdoctoral appointee, it is the responsibility of the SPOC to work with you to complete the required documents and processes before forwarding the appointment request to the OPA.

Contact your school/college SPOC to get started:

College of Arts and Science
Alan Itkin
Assistant Dean for Graduate Education and Research
615-875-9189
College of Arts and Sciences Departmental Administrative Guide
School Point of Contact Guide
 
Peabody College of Education and Human Development
Dawn Hale
Assistant to the Dean
615-322-8264
Peabody College of Education and Human Development Departmental Administrative Guide
School Point of Contact Guide
 
School of Engineering
Robin Carlson
Assistant to the Dean
615-322-0720
School of Engineering Departmental Administrative Guide
School Point of Contact Guide
 
School of Medicine, Vanderbilt University
Faith Bishop
Program Manager
615-343-7251
School of Medicine, Vanderbilt University Departmental Administrative Guide
School Point of Contact Guide
 
School of Medicine, Vanderbilt University Medical Center
Faith Bishop
Program Manager
615-343-7251
School of Medicine, Vanderbilt University Medical Center Departmental Administrative Guide
School Point of Contact Guide
 
School of Nursing
Brenda Compton
Administrative Manager
615-322-1719
School Point of Contact Guide
 
 
Contact the dean’s office for the following schools: