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GLI Travel Grant

The GLI Travel Grant provides up to $1000 of support for graduate students seeking opportunities to further their professional and/or academic development, for which funding is commonly unavailable.(previous awardees).  Spring 2020 Travel Grant RFA (spring 2020 application is closed).

 

2020 Grant Schedule  Spring RFA Fall RFA
Funding Period Jan 1st – June 14th** July 1st – Jan 31st
Application Opens November 1st May 1st
Application Deadline November 22nd May 22nd
Awards Announced mid-December mid-June


**Due to the gap around the end of the Fiscal Year, applications that include June & July expenses that can be pre-
paid (hotels, airfare, registration fees, etc.) will be considered, but recipients must expense those costs by June 14th.

 

Eligibility

  • Be a registered graduate school student (PhD, MS, MA, MFA, MLAS) in good standing.
  • Have completed one full academic year in the Graduate School.
  • Have travel authorization from your department.
  • Complete the proposed travel activities within the funding period outline above.
  • Students are allowed one travel grant per academic year*
  • During their Graduate School tenure masters students are eligible to receive one travel grant and PhD students are eligible to receive two travel grants.*

* This grant opportunity is separate from the Graduate Student Travel Grant to Present Research and awards received through that program will not count against your eligibility for GLI Travel grants.

Guidelines

  • Grants are limited to $1000 and all charges must comply with Vanderbilt reimbursement policies.
  • Award funds will be provided to awardees in the form of reimbursement for eligible expenses.
  • Airfare must be booked in World Travel/Concur and the traveler’s name must be listed in the expense report to ensure proper reimbursement (hotel accommodations do not have to be booked through the Concur system).
  • Itemized receipts are required, and alcohol cannot be reimbursed.
  • Awards cannot be applied retroactively. No expense incurred before the date the award is issued can be reimbursed.
  • Funds may only be used as proposed in your application.
  • Travel must be complete within the funding period outlined above and expense reports must be submitted within 30 days of travel.
  • We ask that students be responsible stewards of GLI resources. Students who apply for the grant must be prepared to use the funds as proposed. If the awardee cannot move forward with the proposed travel, they must notify the GLI immediately. Recipients who fail to use their funding, barring extenuating circumstances, will be ineligible for future GLI travel awards.

Grant FAQs

 

What is the selection criteria for the GLI Travel Grants?

What type of travel is supported by the GLI Travel Grant?

What are the different travel grants offered to Vanderbilt Graduate Students?

How do I determine which travel grant is best aligned with my purpose of travel?

I am traveling to a conference, which grants should I apply to?

Can I apply for a GLI Travel Grant if I am traveling to a conference to present my research ( I have submitted an abstract)?

Can I apply for a GLI Travel Grant if I am traveling to an internship?

Can I apply for a GLI Travel Grant  if I am travel to a field location for research?

Can I apply for both the GLI travel grant and the Graduate School travel grant to fund the same trip?

Can I apply for a GLI dissertation Enhancement Grant and a GLI travel grant in the same year?

If I have received a Graduate School Travel Grant to Present Research will that count towards the GLI grant limit of two?

 

What is the selection criteria for the GLI Travel Grants?

Travel Grants are available to students pursuing unique opportunities to further their professional development and/or scholastic goals and interests. This includes opportunities to explore their broader field of study (beyond the focused scope of their current research projects), to explore related fields of research, and/or to acquire new skills (professional development).  

The most important component of the application is to demonstrate how the award will broaden the students skill set, provide professional development, and/or further scholarly goals beyond the dissertation. The selection committee will evaluate applications based on the following criteria (1) strong justification for how the travel will benefit the student professional and academic development (2) the students academic and service/leadership background

What type of travel is supported by this grant?

The GLI Travel Grant was developed to support academic and professional skill development among graduate students. This includes travel to conferences where the student has not submitted an abstract, training workshops, short courses, etc. Additionally, travel to events that will broaden the applicants skill set beyond their academic field of study (i.e. leadership training, project management short course, etc.) are encouraged and will be considered.

Examples of successful applications include:

Conference Attendance
Lasers & Electro-Optics, SACNAS National Diversty in STEM, SciPy, ASCE Younger Member Leadership Symposia, and Society for Pastoral Theology Annul Meeting

Workshops & Trainings
fMRI Wksp, Longitudinal Structural Equation Modeling Wksp, Seamus Heaney Centre Poetry Wksp, Training in Survey Methodology, Training Symposium on International Archives, Oral History Training Wksp, NSF Finding Your Inner Modeler III Wksp

Short Courses
Predictive Multi-scale Design, International Critical Theory Summer School, Social Conditioning, Center for Astrostatistics summer course for astronomers

What are the different travel grants offered to Vanderbilt Graduate Students?

  • The GLI travel grant: $1000 available for travel that will aid in students professional development opportunities beyond travel to a conference where you will be presenting your research.
  • Graduate Student Travel Grant to Present Research: a $500 grant available through the graduate school for students traveling to conferences where they have submitted an abstract and they will be presenting. https://gradschool.vanderbilt.edu/funding/travel.php
  • Travel grant through the Graduate Student Council: a $500 grant available to active members of GSC who are traveling to conferences where they have submitted an abstract and they will be presenting. https://studentorg.vanderbilt.edu/gsc/travel-funding-request/

* Although not strictly a travel grant, if a PhD student is traveling in a capacity that will enhance their dissertation beyond the work outlined in their PhD proposal, they may be eligible for a Dissertation Enhancement Grant: https://gradschool.vanderbilt.edu/gli/dissertation-enhancement/

How do I determine which travel grant is best aligned with my purpose of travel?

Travel for professional or academic development (leadership workshop, learning skills, a conference that broadly applies to their research work, etc.) that builds the applicants skill set beyond their dissertation work is best suited for a GLI Travel Grant.

Conference travel where students have submitted an abstract and will be presenting their research is supported by the Graduate School Travel Grant and the Graduate Student Council Travel Grant.

Travel is heavily focused on the applicants dissertation AND it adds an element that enhances their dissertation work, is best suited for a Dissertation Enhancement Grant.

I am traveling to a conference, which grants should I apply to?

If you are presenting (submitted an abstract) at the conference:

The Graduate Student Travel Grant to Present Research
The GSC Travel Grant – if you are an active member of the GSC
Also, professional societies affiliated with the conference may offer financial support.

If you are NOT presenting at the conference:

GLI Travel Grant – if you can provide a strong justification for how this conference will benefit your professional and academic development.

Can I apply for a GLI Travel Grant if I am traveling to a conference to present my research (I have submitted an abstract)?

No. If a student has submitted an abstract to present at a conference, that travel is not eligible for a GLI Travel Grant. The GLI travel grant was developed to provide support for travel that is focused on supporting skill development beyond the dissertation, for which funds are not as readily available.  For travel to present at a conference there are several funding mechanism available, including  funds available through the Graduate School and the Graduate Student Council (for active members). Additionally, departments and professional societies are often another avenue of financial support for traditional conference travel.

Note: If there is a workshop, short course, etc. associated with the conference where you are presenting that is available at an additional cost (above the basic conference registration fee), a student could apply for the workshop registration fee, but only the registration fee. Students must decide is this is a prudent use of one of their two available opportunities to get a GLI travel grant.

Can I apply for a GLI Travel Grant if I am traveling to an internship?

Applicants can apply for travel to and from internships. HOWEVER, they must make a compelling justification for the benefits of travel AND financial need (unpaid internship).

Can I apply for a GLI Travel Grant if I am travel to a field location for research?

The GLI travel grant was developed to provide support for travel that is focused on supporting professional and academic skill development beyond the dissertation, which tends to have less funding mechanisms available. Field research is narrowly focused on a student’s research and for that reason would not be a compelling application. If the proposed field work is enhancing your dissertation, you may want to consider the Dissertation Enhancement Grant.

Can I apply for both the GLI travel grant and the Graduate School travel grant to fund the same travel?

No. The GLI travel grant and the Graduate School travel grant support different travel purposes. The Graduate School travel grant is for traditional conference travel to a conference where a students has submitted an abstract and will be presenting their research. That type of travel is not eligible for funding under the GLI travel grant opportunity.

Can I apply for a GLI Travel Grant and a GLI Dissertation Enhancement Grant in the same year?

Students can submit an application for a GLI Travel Grant and a GLI Dissertation Enhancement Grant in the same year. However, they must fund different activities (i.e. no double dipping). If a student is traveling, they must select the grant that is most aligned with the purpose of travel (see above).

If I have received a Graduate School Travel Grant to Present Research will that count towards the GLI grant limit of two?

No.  GLI Travel Grants are separate from the Graduate Student Travel Grant to Present Research. Awards received through that program will not count against your eligibility for GLI Travel grants.