GLI Dissertation Enhancement Grants
Due to COVID-19 the Fall 2020 Grant Cycle has been postponed until further notice.
The GLI provides awards of up to $2000 for research expenses related to student’s dissertation (previous awardees). These grants are designed for PhD Students with outstanding potential to accelerate progress on their research, adding depth or breadth to their work. They are granted on a competitive basis. Budget Justification.
|Grant Schedule||Spring RFA||Fall RFA|
|Funding Period||Jan 1st – June 14th*||July 1st – Jan 31st|
|Application Opens||November 1st||May 1st|
|Application Deadline||November 22nd||May 22nd|
*Due to the gap around the end of the Fiscal Year, applications that include June & July expenses that can be pre-
paid (hotels, airfare, registration fees, etc.) will be considers, but recipients must expense those costs by June 14th.
- Preference will be given to Ph.D. candidates engaged in full-time dissertation research. However, all Ph.D. students in good academic standing are eligible to apply.
- Student must have authorization from their department.
- Students are allowed one GLI Dissertation Enhancement Grant per academic year and they may receive this award no more than twice during their career at Vanderbilt .
- Grants are limited to $2000 and all charges must comply with Vanderbilt reimbursement policies.
- The GLI reserves the right to award less than the full sum requested by successful applicants, based on the degree of need demonstrated by the proposal and budget, the number of successful applications, and the total available funds.
- These awards are not a substitute for, nor a supplement to, graduate stipends.
- Award funds will either be provided directly to vendors via the Oracle procurement system, or will be provided to award recipients in the form of reimbursement for eligible expenses.
- Awards cannot be applied retroactively. No expense incurred before the date the award is issued can be reimbursed.
- Funds may only be used as proposed in the application.
- Proposed research activities must be completed, and expense reports submitted, within the funding period outlined above.
- Applicants MUST be prepared to move forward with the proposed work if awarded a grant.
- We ask that students be responsible stewards of GLI resources. If the awardee cannot move forward with the proposed work, they must notify the GLI immediately. Recipients who fail to use their funding, barring extenuating circumstances, will be ineligible for future GLI DEGs.
Dissertation Enhancement Grants are available to students for adding a unique element to their dissertation that enhances the work by increasing is depth or breadth beyond the basic requirements of their dissertation committee. The most important component of the application is to demonstrate that award will support work that goes beyond the scope of the dissertation committees requirements. Funds should not be used to support fundamental components of the dissertation. Student should ask themselves, “If I did not add this component to my thesis would it still be accepted?” If the answer is no, it will not be a strong application.The selection committee will evaluate applications based on the following criteria (1) a succinct and digestible overview of current dissertation work – write for an interdisciplinary audience; (2) a clearly articulate proposal to enhance the dissertation beyond the essential requirements of the dissertation committee, including clear project goals, a feasible timeline and a strong justification for how the work adds a special element to the dissertation; (3) a budget justification that demonstrates planning, a understanding of costs, responsible use of funds, and a a need (no other funds available).
Yes, all Ph.D. students in good academic standing are eligible to apply. However, the dissertation enhancement grant does not support fundamental dissertation research. For this reason, preference will be given to Ph.D. candidates – students who have an approved dissertation proposal – engaged in full-time dissertation research, as it is expected that candidates have a clear understanding of what is fundamental to completing their dissertation and what is an extra element that will enhance the essential elements required by their committees.All PhD students are eligible to apply, to accommodate students who are well into their research but who have not completed their candidacy requirements. In these cases, the the applicant should address their candidacy status in the rationale section of the application, or they can ask their letter writer can do so in their recommendation (preferable as the rationale is a critical part of the application and space is at a premium).
Examples of appropriate uses for a Dissertation Enhancement Grant include:
- Travel to sites of unique sources of research material, archives, and libraries.
- Consultation or collaborative work with experts in the area of the student’s research when such support is not available at Vanderbilt, for example, learning a new research methodology or interviewing an author whom the student is studying.
- Participation in a specialty course or short course that will broaden the students understanding of research techniques, methods, or concepts that will enhance current dissertation work.
- Unique services not available at the university, such as sophisticated data or chemical analyses.
- The purchase of specialized small equipment items, supplies, and data sets; only if funds for such items are not available from other sources (adviser’s grant, departmental funds).
- A research assistant or other personnel to carry out work that the student could not reasonably be expected to conduct (extensive analysis of data, computer programming, etc.), but whose inclusion will greatly improve the dissertation.
- Payment of subjects participating in a research project, if the project is in addition to the basic dissertation research (e.g., is not required by the Ph.D. Committee) and if a strong rationale is provided to show that subject payment, although not required, will enhance markedly the quality, scope, reliability, etc. of the data collected.
If travel is heavily focused on the applicants dissertation AND it adds an element that enhances their dissertation work, they should apply for a Dissertation Enhancement Grant. Please note, the purpose of travel must add to the dissertation (short course, traveling to archives, etc.) it cannot be a fundamental part of the dissertation. Student should ask themselves, “If I did not add this component to my thesis would it still be accepted.” If the answer is no, they should not apply. If the primary purpose of travel is for professional or academic development (leadership workshop, learning skills, a conference that broadly applies to their research work, etc.) that will build the applicants skill set beyond their dissertation work, this travel would be better suited for a GLI Travel Grant. Conference travel where students will be presenting their research is supported by the Graduate School Travel Grant and the Graduate Student Council Travel Grant.
Yes, grant funds can be used for CORES services. However, students need to be aware of the lag time for expensing in the CORES system. It may take a month or two for charges to be expensed and all costs must be expensed within the fiscal year their grant is awarded. Therefore, all CORES services must be completed and expensed by April 30th. If an awardee does not meet the April 30th deadline and their reimbursement is not issued by the end of the fiscal year (June 30th), they will not be eligible for reimbursement of those funds.
Students can submit an application for a GLI Dissertation Enhancement Grant and a GLI travel grant in the same year. However, they must fund different activities (i.e. no double dipping). If they are traveling, they must select the grant that is most aligned with the purpose of travel (see “Can the Dissertation Enhancement Grant be used for Travel?”).
There is no formal requirement to include references. The use of references is largely dependent on the content applicants include in this section of the application. If you choose to use them, they will count toward the page limit. In the past applicants have used highly abbreviated citation formats.