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Thesis & Dissertation Submission

The submission process for theses and dissertations begins at the Graduate School. Forms must be digitally submitted to the Graduate School. 

View the Checklist for Graduation updated for Spring 2021.

Electronic Submission in VIREO

The Graduate School requires electronic submission of all theses and dissertations through VIREO. Students will use their VUnet ID and password to log in and begin completing the appropriate information, as outlined below.  

Verify Your Information

  • Name
  • Orcid ID (can obtain in VIREO)
  • Department/Program, Degree, Major
  • Phone & Address

 License & Publication Agreements

  • Vanderbilt License Agreement (required)
  • ProQuest Publication (optional)

 Document Information

  • Title, degree month/year, defense date, abstract, keywords, subjects, language
  • Your committee, Chair email
  • Previously published material (optional)
  • Embargo options

Upload Your Files

  • Primary document: thesis/dissertation
  • Additional files: supplemental, source, administrative (CV, SED)

Confirm and Submit

  • Students will receive a confirmation email once submitted

Administrative Files

Any documents you will be uploading into VIREO as administrative files should be saved as a PDF, and named with your last name, first name-file-conferral month and year. Examples:

  • King, Amanda-IntraTermApp-032021.pdf
  • King, Amanda-CV-052021.pdf
  • King, Amanda-SED-052021.pdf
  • King, Amanda-Title Page-052021.pdf
  • King, Amanda-Permissions-052021.pdf
  • King, Amanda-DGS Approval-052021.pdf

 Master's Thesis Requirements

Intent to Graduate OR Intra-term Application

Please note all students must submit either an Intent to Graduate form or an Intra-Term Application. Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form through YES. Students planning to graduate on one of the intra-term dates should instead complete the Intra-Term Application and submit as an administrative file in the VIREO profile.

Format Review

A format review is required before thesis or dissertation approval. Review will take place through VIREO when you first upload your document. Allow time before the deadline for review and revisions. For questions contact etdadmin@vanderbilt.edu.

Title Page

Submit one copy of the title page, with original signatures of the advisor and a second reader (either a member of the committee or DGS of the program). The date on the title page will reflect the month, day, year of degree conferral.

Abstract

Submit one copy of the abstract, with the original signature of the advisor.

Completion of Master's Degree Form

Form must be completed and signed by the advisor and the DGS, then submitted securely by the program.
 

Ph.D. Dissertation Requirements

Intent to Graduate OR Intra-term Application

Please note all students must submit either an Intent to Graduate form or an Intra-Term Application. Students planning to graduate at the end of the fall, spring, or summer term should submit the Intent to Graduate form through YES. Students planning to graduate on one of the intra-term dates should instead complete the Intra-Term Application and submit as an administrative file in the VIREO profile.

Defense Results

Students must schedule the Defense Exam with the Graduate School two weeks prior to the exam. Students will bring the Defense Results Form (along with the Title Page & Abstract) to obtain committee signatures. Deliver the final signed pages, with original signatures, to the Graduate School.

Format Review

A format review is required before thesis or dissertation approval. Review will take place through VIREO when you first upload your document. Allow time before the deadline for review and revisions. For questions contact etdadmin@vanderbilt.edu.

Title Page (+ Extra Copy)

Submit the title page, with original signatures of the committee members, plus one copy. The date on the title page will reflect the month, day, year of degree conferral.

Abstract

Submit one copy of the abstract, with the original signature of the advisor.

Survey of Earned Doctorates (SED)

Students finishing a doctorate degree are requested to complete the SED survey. Information provided to the National Opinion Research Council remains confidential and will be used for research or statistical purposes. Submit the Certificate of Completion with your VIREO submission as an administrative file.

Curriculum Vitae

Submit your CV through your VIREO submission as an administrative file. Directions on preparing a curriculum vitae are available  here.