Vanderbilt Graduate School Background Image

Submission Requirements

The following items must be submitted to the Graduate School by the deadline listed on the Intent to Graduate form: 

Master’s Thesis

  1. One copy of the title page on plain, white 8.5 X 11 inch paper (copy paper is acceptable) with the original signatures of advisor and second reader (month, day, and year of conferral date must be listed on the title page—see selections on Intent to Graduate form)
  2. One copy of the abstract on plain, white 8.5 X 11 inch paper (copy paper is acceptable) with original signature of advisor(s). 
  3. One copy of the Completion of Master's Thesis form.

Ph.D. Dissertation

  1. One copy of the title page on 8.5 X 11 inch plain, white paper (copy paper is acceptable) with the original signatures of committee members  (month, day, and year of conferral date must be listed on the title page—see selections on Intent to Graduate form)
  2. One copy of the abstract on plain, white paper (copy paper is acceptable) with original signature of dissertation director. 
  3. One photocopy of the signed title page on plain, white copy paper. 
  4. ProQuest Publishing Agreement (printed submission) or ProQuest Publishing Agreement (electronic submission).  Complete pages 4 & 5 only. Include page 6 if you elect to register your copyright. 
  5. Survey of Earned Doctorates http://sed-ncses.org. Email confirmation of completed survey to GradSEDsubmission@vanderbilt.edu.
  6. Curriculum vitae.  Send electronically to GradCVsubmission@vanderbilt.edu
  7. Fees: 
    Electronic submission Printed submission
    $25.00   Traditional Publishing OR       $65.00   Traditional Publishing OR
    $120.00 Open Access Publishing        $120.00 Open Access Publishing
    $55.00   Copyright fee (optional)        $55.00   Copyright fee (optional)

One check for the total amount due should be made payable to Vanderbilt University. Cash is accepted in the exact amount only. 

Thesis or Dissertation Submission

Students are encouraged to submit electronically. Printed manuscript copies are not required when electronic submission is selected.

Electronic submission: Revise title page with typed names of committee members, then convert document to a PDF. Name your file with your last name (for instance, Schemmer.pdf). Upload on the ETD (Electronic Theses and Dissertations) web site. There are no binding fees. 

Authors determine the access to their work when creating their ETD account. Choices are listed below. The availability can be changed at a later time by the author or by a graduate school staff member, with permission from the author.

  • Release immediately for access worldwide.
  • Restrict to campus access only. Will be released in two years from approval date unless the Graduate School authorizes an extension.
  • Restrict to campus access only. Will be released in one year from approval date unless the Graduate School authorizes an extension.
  • Restrict to campus access only. Will be released in six months from approval date unless the Graduate School authorizes an extension.
  • Withhold all access for patent and/or proprietary purposes. Will be released in two years from approval date unless the Graduate School authorizes an extension.
  • Withhold all access for patent and/or proprietary purposes. Will be released in one year from approval date unless the Graduate School authorizes an extension.
  • Withhold all access for patent and/or proprietary purposes. Will be released in six months from approval date unless the Graduate School authorizes an extension.

Printed submission: Two copies of the entire thesis or dissertation, printed on white, acid-free 8.5 X 11 inch paper, of at least 20-lb. weight and 25% cotton content, must be turned into the Graduate School. Copies must be sharp, clear, and free of smudges or extraneous marks. Text print must be consistently clear and in black ink. Print on one side of the page only. The use of color in graphics, figures and tables enhances detail and is encouraged. 

The binding fee is $38.00. Both copies are placed in the Vanderbilt University library system. The electronic publishing fee is also required from doctoral students (Traditional or Open Access).