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Intra-Term/End of Term Graduation Processing

Background

As a matter of practice, Vanderbilt has traditionally awarded degrees three times a year—the conclusion of spring term in May, the conclusion of summer semester in August, and the conclusion of fall semester in December. On occasion, this has presented problems for students who complete degree requirements in the middle of a term (completing an incomplete grade, defending a dissertation, etc.). In an effort to provide more flexibility and a more efficient posting of the degree, the Office of the University Registrar (URO), in conjunction with the associate deans of all ten schools, proposed an intra-term degree posting process. This policy was approved by the Provost and the Deans and will be effective the Summer 2017 term.

Process, generally 

Students must be approved by the Graduate School to graduate intra-term following the school-based degree certification process. All grades must be assigned to the student record, the requisite degree minimums and maximums must be met, and all degree audits (if any) must run clean. NOTE: No extensions will be given.

Schedule

The URO will post degrees for students who have been certified by their school(s) in the middle of a term on the following schedule:  Submission deadline for Intra-term graduates is 10 business days prior to graduation date

Intra-Term Graduation Dates:
January 31
February 28(9)
March 31
May 31
June 30
August 31
September 30
October 31

End of Term Graduation Dates:
August 11, 2017
December 16, 2017
May 11, 2018

Impact

The student will have their degree posted in the middle of the semester; however, they will be counted as a member of the cohort graduating at the end of the term (e.g. students who have degrees posted on September 30 will be part of the Fall graduating class). Diplomas will be dated on the intra-term date (see schedule above). Transcripts will reflect degrees as soon as they are posted.