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Commencement & Diploma Ceremony

Check-in at the Diploma Ceremony

Friday, May 12, 2017

 

Main Commencement Ceremony: 9:00 am

Alumni Lawn

Graduates arrival time: 8:25 am

 

Graduate School Diploma Ceremony: 11:00 am

Magnolia Lawn on Magnolia Circle (near 21st Ave & Edgehill)

Graduates arrival time: 10:30 am

 

Graduates from August 2016, December 2016 and May 2017 are eligible to participate in Commencement ceremonies on May 12, 2017. This includes the Main Ceremony on Alumni Lawn, followed by the Graduate School Diploma Ceremony on Magnolia Lawn. You will receive email messages from both the University Registrar and the Graduate School about confirming your attendance and other important information. Messages will be sent to your permanent (non-VU) email address as specified on your intent to graduate form. Please reply to all messages when requested. The Graduate School will continue to contact graduates until we receive a response. 

A reception honoring graduates will be held on Thursday, May 11 in the Joe C. Davis Memorial Hall (Room 202 Alumni Hall) from 1:00-3:00pm. All graduates are invited along with their family and guests. Light refreshments and wine/beer will be served.

The best way to find information and stay up-to-date on day of changes is to download the Vanderbilt Commencement 2017 app. Be sure to turn on notifications for last minute alerts.

Regalia

All graduating students must order and wear regalia (cap, gown, hood) in order to participate, and are responsible for ordering it through Vanderbilt University.

Please note:  The deadline for ordering regalia is April 7, 2017.  

Students must pick up their regalia at Barnes and Noble at Vanderbilt, located at 2525 West End Avenue, across from Centennial Park, on Wednesday and Thursday, May 10-11, 8 a.m. – 5 p.m.

Main Commencement Ceremony

The Main Ceremony takes place on Alumni Lawn (Memorial Gymnasium in case of severe weather). Graduate students should arrive at the south end of McGill Hall (located on the west side of Alumni Lawn) by 8:25 a.m. where they will line up by degree. The procession begins promptly at 9:00 a.m.  When released from the Main Ceremony, graduate students should walk to Magnolia Lawn for the Graduate School Diploma Ceremony (please allow 15 minutes).  Additional instructions and maps can be found on the Vanderbilt Commencement website.

Diploma Ceremony

All Graduate School graduates will receive their diplomas and PhD graduates will be hooded at the Diploma Ceremony that directly follows the Main Commencement Ceremony. The Diploma Ceremony will be held at Magnolia Lawn (near 21st Ave and Edgehill Ave) and begins promptly at 11 a.m. with graduates arriving at 10:30 a.m.

PhD HoodingDoctoral student being hooded.

An integral part of the Diploma Ceremony is the hooding of PhD graduates. The doctoral hood, carried on stage by the gradutes, is placed over the head and onto the sholders, symbolizing support of the graduate and passing on of knowledge between one generation of doctorates to another. Generally, the hooding is performed by the faculty advisor, dissertation chair, or another faculty member of the dissertation committee. Asking and arranging for a faculty member to be a hooder is left to the discretion of the graduate. If a graduate does not name a faculty member as a hooder, one of the Graduate School Assistant Deans will act as hooder.

Attendance/Check-in

All graduating students and faculty should arrive at the large white tent on Magnolia Lawn on the Peabody Campus (see map) for the Graduate School Diploma Ceremony by 10:30 a.m. Students and faculty will check-in and receive a card with instructions for line-up, processional, hooding, diploma, and photos.

Guest Seating

Seating is available on a first-come, first-served basis in “designated” guest areas under the tent (white chairs are for guests). Handicapped seating is located in the center, front section of the guest seating area. 

Important Instructions:

  • Please keep ALL aisles clear at all times for the processional/recessional.
  • Please refrain from cell phone use during the ceremony.
  • Smoking is strictly prohibited inside or around the tent area.
  • Pets are prohibited other than official service animals.

Staging

Dean Mark Wallace addressing graduates

You will give your check-in card to the designated staff member as you enter the ramp leading up to the stage. The Associate Dean of the Graduate School will read graduates' names as they enter the stage.

  • Master's candidates wear their hoods as they cross the stage to shake the Dean's hand and receive their diploma.
  • PhD candidates drape their hood over their left arm. They cross to the center of the stage, stop in front of the hooding platform, then face the audience. The hooder then steps onto the platform, takes the hood from the candidate, and places it over the candidate's head and across the shoulders. After being hooded, graduates  walk across the stage with their hooder to shake the Dean's hand and receive their diploma. 

Photography

A professional photographer takes photos as graduates shake hands with the Dean on stage. As a courtesy to all in attendance, please ask your guests to refrain from advancing to the front of the stage area to take photos. After the ceremony, the stage is available for additional graduate and guest photo opportunities.

Location/Map

Magnolia Lawn is located on Magnolia Lawn Circle (near 21st Ave South and Edgehill) on the Peabody Campus. Please refer to this map.

Parking/Shuttles

Parking for all guests and participants is available at the 25th Avenue Garage, Kensington Garage, Terrace Place Garage, and Wesley Place Garage. Shuttle buses will be available from all four garages. In addition, a shuttle from the Main Ceremony on Alumni Lawn to the Graduate School Diploma Ceremony on Magnolia Lawn will run at 10:15 a.m. for special needs guests. Refer to the shuttle service map and the Vanderbilt Commencement website for complete schedules and locations.

Reception

Following the Graduate School Diploma Ceremony, a light reception (fruit and champagne) will be served in the adjacent tent for all graduating students and their guests.

FAQs

Q: Will there be a rehearsal for the graduates?

A: There will not be a rehearsal or formal information meeting for the graduates. 

 

Q: How long will the Diploma Ceremony last?

A: Typically, the Diploma Ceremony ends by 1:30 p.m. 

 

Q: How and where do I return my rented regalia after the ceremony?

A: Regalia must be returned to the Barnes and Noble at Vanderbilt by Monday, May 15 by noon. See the Commencement website for specific instructions.

 

Q: What services are available for guests with mobility issues or other special needs? Are there options for them to get to Magnolia Lawn from the Main Ceremony?

A: Generally, the walk between the Main Ceremony to Magnolia Lawn takes about 15 minutes. There is a shuttle service to Magnolia Lawn from Alumni Lawn for guests with special needs. See Parking/Shuttles information above regarding transportation to/from Magnolia Lawn. There are also specific services provided for guests with special needs including wheelchairs, parking permits, and interpretation services. To request any of these, refer to the Vanderbilt Commencement website. 

 

Q: Will I receive my diploma at the ceremony?

A: Diplomas were mailed to all students who graduated in August or December 2016. All May 2017 graduates who attend will receive their diploma at the ceremony. Otherwise, it will be mailed to you approximately two months after Commencement. Please be sure to verify or update your permanent address through the graduation application on YES or at the Registrar’s office. The phone number is 615-322-7701.

 

Q: Who is supposed to hood me?

A: Master's students will wear their hoods throughout the ceremony. Doctoral candidates are usually hooded by their advisor, major professor or another faculty member from their dissertation committee. The candidate is responsible for inviting their hooder (confirming their willingness and availability) and providing their name and email address to the Graduate School. If your advisor or other faculty member is unavailable, one of the Graduate School Assistant Deans will hood you. PhD students wear their hoods when walking across the stage to greet (and shake hands with) the Dean during the ceremony.

 

Q: My parents would like to attend the ceremony, but they live out of the country and must have an invitation to travel to the U.S. Is there a document or letter that I can send to them so that they can obtain a visa to visit?

A: Yes, you can request an "Invitation Letter" for commencement. For more information, please visit the International Student & Scholar Services website.

 

Q: I have another question about commencement.  Who do I contact?

A: If you have questions that are not addressed above, please call 615-343-2727 or email gs_commencement@vanderbilt.edu for further information.